*Payment Deadline
Following each registration deadline, the Organising Committee will issue an invoice of total [Delegate Fees and Accommodation Charges] to the respective office. The Head of Office is required to verify and confirm the invoice details via email to both the Organising Committee and the respective Accounting Department. Payment must be made by the deadline indicated. Any late payments will be subjected to change in registration type or interest charges in accordance with corporate policies.

**4 Nights' Room Fee per Delegate
The indicated price covers four nights of accommodation per delegate, based on the selected room type. In accordance with corporate policy, only General Managers are entitled to King room bookings unless otherwise approved by their Head of Office.

The four-night room reservation period is from 15 December (check-in) to 19 December (check-out). Accommodation fees for this period will be settled by the Organising Committee through the Master Account maintained with the hotel. Any additional nights before or after this period, as well as any personal charges incurred during the stay, must be settled directly by the delegate upon check-out.

Registrations received after 31 October 2026 will be subject to the following surcharges based on the Late Delegate Fee and applicable accommodation charges:

All registrations will only be considered confirmed once the Head of Office has approved the delegate fee invoice by the stated confirmation deadline. Timely confirmation is required to secure the applicable registration rate.

Confirmations received after the deadline will be subject to the corresponding surcharges. Please note that delegate fees are non-refundable, as they are committed to conference arrangements, including hotel accommodation, event services, travel arrangements, and other associated costs.

If a registered delegate is unable to attend, the office may nominate a replacement delegate or bear the paid delegate fee.